Overview

My Tasks is a list of tasks that a user is authorized to view and launch.

Like the Taskboard, Tasks are sortable by column. In this configuration, you can choose from Name, Business Services, Summary, and Last Run. The default sort order is by Name. You can customize which columns to display by clicking the rightmost icon in the top row of the table:

Viewing Task Details

To view the details of a Task, simply click on the Task name.

At the top of the page, you can see the name and description of the Task. Below, you can view the Task Type, the Business Services the Task is a member of, the Self Service Group, and when the Task was last run. The buttons to Launch Now, View (in UC), and Show in Taskboard function the same as the corresponding actions in the command menu in the My Tasks list. Below this general information, you can see details specific to this Task's Type.

The volume of information shown in the Details page can vary depending on the Task Type. The layout differs from the Task Details shown in the Controller, but the fields are logically grouped and can be easily navigated by clicking the menu options from the box in the top left.

If a Task is part of a workflow, upstream/downstream dependencies will also be identified.

Task Commands

For each row, at the end of the row, you will see a three-dot icon.

Here you will see a list of commands that are applicable to the task definition. They do not change based on the task type.

With Launch, it will launch the task (more details below).

View (in UC) is experimental and will be removed before release

Show in Taskboard brings you to the taskboard, with a filter of all previous task instances relating to that task definition.

Launching Tasks

Select the three-button icon then select “Launch Now”

A confirmation dialog will come up, if you wish to continue launching the task click “Confirm”, the other option is to cancel.

You will then be prompted with this screen, which gives you the option to go to the Dashboard (which will be renamed to Taskboard).

There is currently an option to copy the system identifier, which has limited value for a citizen automator. That will be removed.

The other option is to close and return to the Task screen.

Launching Tasks with Variables

Following the same launch instructions as above, should a task have variables which need resolution before submission, you will be prompted for the variable values.

You will also be prompted for Reason for Launch. Once you submit the variable values, you can select the Launch Task button.