Overview

My Tasks is a list of Tasks that a user is authorized to view and launch. This page is structured similarly to the Taskboard, but My Tasks displays Tasks, while the Taskboard displays Task Instances.

To view My Tasks, click the Clipboard icon in the sidebar menu.

The My Tasks table shows all Tasks included by the selected Filters. On the bottom left, the table indicates the number of records found and last time refreshed. On the bottom right, you can select the page to display. The table will also respond to your scroll wheel or touchpad, allowing you to scroll through the list of Tasks page by page.

Like the Taskboard, the My Tasks table is sortable by column. The default sort order is by Name. You can customize which columns to display by clicking the rightmost icon in the top row of the table:

Column Descriptions

The following table describes the columns displayed in My Tasks.

Filters

Like the Taskboard, you can filter My Tasks by Business Services and Task Types. In each filter, you can select a specific entry or search via freeform type.

The Business Services allows you to display all Tasks belonging to a given Business Service. The Task Types filter allows you to display all Tasks of a given Type.

You can also use the Search bar, which is a simple text search to find matching strings in the Name column.

Task Commands

Although you cannot create, modify, or delete Tasks in Universal Portal, there are several actions you can perform from My Tasks. To access the Command Menu for a Task, click the three-dot icon at the end of the row: 

You can then perform any of the following actions from this context menu:

Viewing Task Details

To view the details of a Task, simply click on the Task name.

At the top of the Task Details page, you can see the name and description of the Task. Below, you can view the Task Type, the Business Services the Task is a member of, the Self Service Group, and when the Task was last run. The buttons to Launch Now and Show in Taskboard function the same as the corresponding actions in the command menu in the My Tasks list. Below this general information, you can see details specific to this Task's Type.

The volume of information shown in the Details page can vary depending on the Task Type. The layout differs from the Task Details shown in the Controller, but the fields are logically grouped and can be easily navigated by clicking the menu options from the box in the top left.

If the Task is part of a workflow, upstream/downstream dependencies will also be identified.

Launching Tasks

Tasks can be launched from My Tasks by selecting the Launch Now action in the Command Menu at the end of the row, or by clicking the Launch Now button in the Task Details page.

After clicking Launch Now, you will be asked to confirm the launch. After launching the Task, a popup will appear announcing that the launch was successful. You can also see the System Identifier of the Task Instance. From here, you have the option to view the Instance in the Taskboard (which functions the same as the Show in Taskboard command), or close the popup and return to the current page.

Launching Tasks with Variables

If a Task has Variables which must be resolved before launch, you will be prompted to provide values for these Variables.

Give each Variable a value. You will also be prompted for Reason for Launch. Once you submit the variable values, you can click the Launch Task button. Just like launching Tasks without Variables, you will be asked to confirm the launch.